Further to the previous notice via email, the official notice of the ASC AGM 2013 and the relevant papers, including minutes from the 2012 meeting, agenda for 2013 and the proposed Constitutional amendment are available on the ASC website: http://wp.me/p1Zzkn-kGi.
Please note that any nominations for President must be received by Thursday 21 November 2013. These must have the agreement of the person being nominated.
Please also note proxies must be received by Friday 29 November 2013. These may go to any ASC member as a proxy holder, however, the proxy holder must agree, the proxy must be indicated in writing (email is sufficient) and the National Secretary must still be notified of the proxy. Alternatively, members are welcome to email their proxy to Sarah Lau, National Secretary via email@example.com.
This is the official notice of the Australian Science Communicators’ Annual General Meeting, to be held in Canberra, ACT on 29 November 2013.
The AGM is this year hosted by the ASC ACT Branch and the Australian National Centre for the Public Awareness of Science.
Another year under our belt and ASC moves into its 20th in 2014. Come along to the national AGM and help shape the future of the organisation and have a drink and yummy food with fellow members. Share war stories, successes and get to know others in your network. With some casual entertainment on hand, this is sure to be an enjoyable evening.
When: Friday 29 November 2013 – 5.00pm networking and refreshments for a 6.00pm start to the AGM
Where: Australian National Centre for the Public Awareness of Science, ANU
ASC members: free (Only currently financial ASC members are eligible to attend the AGM)
The AGM is an opportunity for members to hear about the year’s events at the national level, and also to have their say about what should happen in the year to come. It also includes reports from the President and Treasurer.
Members also have the chance to elect a new National President. Proposed agenda items, notices of motion and presidential nominations must be received by Thursday 21 November 2013 and can be sent to Sarah Lau, National Secretary (firstname.lastname@example.org).
Note that notices of motion require a proposer and a seconder, and nominations for President need to be agreed by the nominee.
Members unable to attend the AGM in person are able to give proxies to other members attending the meeting, or alternatively, send them to Sarah Lau, National Secretary (email@example.com) before 5.00pm AEDST on Friday 29 November 2013. Please indicate in your email any voting instructions you wish to convey. Instructions for nominating proxies and voting instructions will be circulated shortly along with the notification of official business.
Below is the agenda for the AGM. Minutes from the previous AGM (2012) and the full wording of the proposed Constitutional amendment will be circulated shortly.
Australian Science Communicators
Annual General Meeting
Date: 29 November 2013 Start time: 6pm (AEDST)
Venue: CPAS Green Couch Seminar Room, Australian National Centre for the Public Awareness of Science, The Australian National University
Items for Discussion
1. Confirmation of members attending, apologies
2. Notification of proxies
3. Minutes of 2012 AGM
4. President’s report
5. Treasurer’s report
a) presentation of statement of accounts
b) determination of annual membership fee
c) determination of capitation to be returned to branches
d) determination of honoraria
e) appointment of auditor
f) appointment of public officer
h) preview of 2013 budget
6. Election of 2013 ASC President
7. Motion to amend the Constitution
8. Branch matters and annual reporting
9. Announcement of ASC Life Member
10. Any other business
Sarah Lau [firstname.lastname@example.org]
Post: PO Box 1250, Bentley Delivery Centre WA 6983
Location: Cnr Manning Road and Townsing Dr, BENTLEY WA 6102
T +61 8 9422 9823
F +61 8 9422 9801
M +61 414 507 739