Dear Jane,


Thanks for your email to me and to the ASC list.


No. I have no suggestions for volunteers.


This is a job that to be done properly would require weeks of work by a skilled individual. We have some experience with organising media campaigns for small and large conferences (including the high energy conference where the Higgs boson discovery was announced).


Our minimum fee for this project would be $20,000. Others would take it on for a bit less.


I think it’s unethical for a professional science organisation to seek a skilled volunteer for this large a task.

Are you also seeking skilled volunteers for the catering, audio visual, or conference printing?


At some point you need to say, “We’re serious about media engagements – we’ll pay to do the job properly.”


If you don’t have the budget and you’re not ready to do run a full media outreach program then consider offering a skilled freelancer a set fee – say $5,000. That would be a more ethical approach and I’d be happy to spread the word.


We do often invite volunteers to assist in conferences but that’s within a professional program and places much smaller demands on them.


Kind regards,






Niall Byrne


Creative Director

Science in Public    

82 Hudsons Road, Spotswood VIC 3015 

PO Box 2076 Spotswood VIC 3015

03 9398 1416, 0417 131 977

Twitter scienceinpublic

Full contact details at


From: [] On Behalf Of Jane Inall
Sent: Wednesday, 10 October 2012 2:58 PM
To: Niall Byrne
Subject: IEEE International Geoscience and Remote Sensing Symposium (IGARSS) - Melbourne, 21-26 July 2013


Dear Niall,


I am contacting you in my capacity as Executive Officer of the Melbourne Local Organising Committee (LOC) for the IGARSS Conference  which is coming to Melbourne next July.


The LOC is looking for an experienced volunteer to assist with media and communication activities for the conference. Activities will include coordinating the e-newsletter, preparing website material and social media activity in the lead-up to and during the conference, as well as media coverage and any post-conference tasks as required.


The LOC comprises the voluntary involvement of a range of academic, government and industry professionals from around the country. Melbourne-based members meet once a month, with members from other locations phoning in. Therefore, the role would best suit someone who is  Melbourne-based.


The IGARSS Symposium is sponsored by the IEEE Geoscience and Remote Sensing Society, and is expected to attract over 1,500 delegates to Melbourne. The conference website is:


I have already circulated a similar request to the members of the Australian Science Communicators and am wondering whether you might have any other suggestions for us.


Many thanks for your time and I look forward to hearing from you.


Kind regards,


Jane Inall

Jane Inall  |  Executive Officer to the CEO  |  CRC for Spatial Information

Executive Officer, Local Organising Committee, IGARSS 2013: 21 - 26 July 2013, Melbourne

Level 5, 204 Lygon Street, Carlton VIC 3053, Australia PO Box 672, Carlton South VIC 3053, Australia

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